Dearest readers,
You know how in life we’re lucky to be surrounded by people, especially the ones that stay and make our lives worthwhile. How each person fits into certain aspects of our life.
Then go to a friend when you’re down and need a laugh. The friend you go to when you need motivation. The friend you go to when you know you’ve messed up and need a reality check.
In the same way, there are some tools that you just need as a virtual assistant. Though with different functions, they all serve to make your life easier.
The good news? These tools are a download away, and have free versions that will serve your basic needs.
6 Top tools for a Virtual Assistant
The first tool that should serve as your ultimate best friend is;
GOOGLE DRIVE
As a virtual assistant, you’ll be working with documents and spreadsheets quite a lot and it is a hassle to have to keep sharing files through your devices and emails. It wastes time and wastes device space.With google drive, you can create a folder, and have access shared with your client. Your files can easily be accessed through a link and all changes can be seen in real time. The best part? Your files are completely safe, easily accessible, and your device’s storage is not clogged.
TRELLO
Trello is a prominent project management tool that allows you to keep your tasks organised. With Trello, you can easily visualise what you have to be completed, assign deadlines to cards, and get notified when a deadline is approaching. If you have a team, you can easily assign individual tasks on Trello.
CANVA
If you’re a virtual assistant whose job role requires graphic designing, digital marketing, or even social media management, then Canva is that loyal tool you should keep close. With Canva, you don’t have to be an expert designer, it has multiple templates that can be edited to suit your needs. It also has presentation templates that will make your meeting go smoothly and keep your client impressed.
CLOCKIFY
I’m sure you’ve heard over and over that Virtual Assistants need to learn to manage time. That’s why Clockify is a tool you should consider in your close circle. This bestie can help you track your time, log hours and even track productivity on your projects. If you intend on creating a strategy for completing your tasks, then Clockify is one tool that you can work with side by side to get this done.
GRAMMARLY
Imagine receiving a report on an article from your client that has been highlighted red in so many places. Or sending out that newsletter or blog post with so many typographical errors and improper sentence structure. It’s bringing back high school essay trauma.
Grammarly has built-in grammar checks to avoid these types of errors and save you from producing less than stellar work.
CALENDLY
Calendly is one tool that helps reduce the stress of scheduling for virtual assistants. With Calendly, you can easily set meetings and reschedule meetings with your clients and team members.
Calendly is that friend that knows when exactly you’ll be where, and what time you will be available. By sharing your Calendly link which contains information on the dates and times you’re available, your client can also pick a day and time that works for them. This eliminates the unnecessary back and forth trying to determine the other’s availability.
With friendships, although unfamiliar in the beginning, it takes time and consistency to progress to best friends. Becoming familiar with these tools will help you become a better virtual assistant.
There are many other digital tools out there that can be useful to you as a Virtual Assistant. It is a matter of finding what works for you.
If you have those mentioned here however, you are off to a good start!
Bye for now,
Alexis.
